Executive Assistant
About Us
Our company is on a mission to reduce food waste and make high-quality, affordable food accessible to everyone. Through our innovative app-based marketplace, we connect shoppers with discounted perishable items while helping retailers turn would-be waste into revenue and meaningful environmental impact. We’re growing quickly across North America and partnering with retailers of all sizes to expand our reach.
If you’re passionate about creating real change for people and the planet, we’d love for you to join us. Your work here will directly contribute to a mission that helps families save money, reduces waste, and builds a more sustainable future.
Who You Are
You are an excellent communicator who is passionate about high-quality work and thrives in a fast-paced, high-growth environment. You are curious, energetic, and driven to perform at a high level. You hold yourself to strong standards of confidentiality and professionalism, especially when handling sensitive information.
You are comfortable balancing autonomy with close executive collaboration and cross-functional teamwork. You take pride in enabling leadership to operate at their best and ensuring nothing falls through the cracks. You are highly organized, detail-oriented, and skilled at anticipating needs before they arise.
You are a creative problem solver who can manage shifting priorities, bring structure to complexity, and execute consistently in a dynamic environment.
What You Will Do
- Work directly with the CEO and the executive team to manage calendars, coordinate meetings, and arrange travel
- Support executive communication by drafting, organizing, and prioritizing internal and external correspondence
- Create systems, processes, and efficiency “hacks” to streamline administrative and operational tasks for leadership
- Plan and coordinate weekly leadership meetings, ensuring agendas, materials, and follow-ups are executed flawlessly
- Help plan and execute company and leadership events, including offsites, retreats, and internal gatherings
- Organize company events, offsites, and conferences from end to end
- Support quarterly leadership meetings and Board of Directors meetings, including logistics, materials, and follow-up tracking
- Serve as a key liaison for investor communications, coordinating updates, managing distribution of materials, and ensuring timely, accurate correspondence between executives and investors
- Anticipate needs, solve problems proactively, and ensure executives and leadership are always set up for success
What You’ll Bring
- 5+ years of experience in an executive assistant, senior administrative, or similar high-level support role
- Strong ability to work independently while also collaborating effectively across teams
- Proficiency with Mac and Google Workspace (Docs, Sheets, Calendar, Gmail)
- Excellent organization skills with the ability to manage multiple priorities under tight deadlines
- Strong attention to detail and high standards for execution
- Resourceful troubleshooting and problem-solving abilities
- Strong written and verbal communication skills
- Proven ability to handle confidential information with discretion
Nice to Have
- Experience supporting C-level executives in a high-growth or startup environment
- Exposure to grocery, retail, marketplace, or consumer tech industries
- Experience planning company events, leadership offsites, or board-level meetings
- Familiarity with tools for productivity, scheduling, or workflow automation
What We Offer
- Competitive salary, equity, and comprehensive benefits
- 100% remote work with flexibility and trust
- Mission-driven work that reduces food waste and expands access to affordable food
- A fast-growing, collaborative team with big ambitions
- Real opportunities for career growth and expanded responsibility
Flashfood is an equal opportunity employer and is committed to building a diverse, inclusive, and equitable workplace. We welcome candidates from all backgrounds and experiences, and we’re dedicated to creating an environment where everyone feels supported and empowered to do their best work.