PMO Personnel Operations Specialist
The Opportunity:
As a CACI SOFETOPS Personnel Operations Specialist, you will play a critical role in supporting strategically impactful operations by assisting the Personnel Manager with a diverse range of Personnel-management functions. You will coordinate onboarding and in-processing activities, staffing and resource profiling, reconciliation and reporting, employment verification, personnel tracking, data management, and support to a variety of monthly deliverables. This position is ideal for a highly organized professional who thrives in a fast‑paced, mission‑driven environment and can anticipate needs, manage multiple priorities, and handle sensitive information with discretion.
Key Performance Indicators (KPIs): The success of this role will be measured by several key performance indicators, including the timely and accurate completion of onboarding and in-processing activities, effective tracking and mentoring of new employees, successful staffing and resource profiling with optimal budget allocation, precise validation and assignment of labor categories, accurate monthly reconciliation of project staffing plans, successful coordination of SOFETOPS in-processing and New Hire Orientation, compliance in I9 employment verification, accurate personnel tracking and reporting, valuable input for program reviews and meetings, efficient coordination of IT and logistics for new hires, precise data management and reporting, effective communication with government points of contact, successful attendance and contribution to meetings and training sessions, timely submission of monthly program Personnel Staffing deliverables, and the positive reception of welcome letters by new hire personnel. These KPIs will ensure the role contributes effectively to Personnel Development, Training, Workforce planning and optimization, Performance Management and mentoring, budget allocation, strategic planning and execution, conflict resolution, leadership, risk assessment and management, and stakeholder relationships.
Responsibilities:
Onboarding and In-Processing Activities: Overseeing and managing all onboarding and in-processing activities with a focus on Personnel Development, Training, and Workforce planning and optimization.
Administrative Oversight: Tracking the progress of all new employees, ensuring effective understanding of Performance Management.
Staffing and Resource Profiling: Assisting with staffing and resource profiling for all new TDL/TDPs, emphasizing budget allocation and strategic planning and execution.
Validation and Assignment: Validating all OASIS/ASTRO Labor Categories, SOC-IDs, and assigning Project Labor Categories (PLC) to new hires.
Reconciliation and Reporting: Conducting monthly reconciliation on all project staffing plans to ensure accurate reporting to the contract customer to achieve award fee milestones.
SOFETOPS Coordination: Submitting requests for employee in-processing validation, scheduling employees for SOFETOPS in-processing and New Hire Orientation to meet contract benchmarks.
Employment Verification: Conducting I9 employment verification on all new hires, ensuring compliance and risk management.
Personnel Tracking: Ensuring accurate personnel tracking with monthly reconciliation of all projects, focusing on Performance Management and accurate reporting to the customer.
Input for Reviews and Meetings: Providing personnel staffing input for Program Management Review (PMR), Technical Status Meeting (TSM), Award Fee Self-Assessments, and CPARs, emphasizing strategic planning and execution.
IT and Logistics Coordination: Coordinating for New Hire IT requirements and logistics, focusing on budget allocation and fiscal responsibility.
Data Management: Inputting new employee data into the tracking system and tracking progress of new employee SOFETOPS in-processing and company onboarding, emphasizing data accuracy and risk management.
Communication: Communicating to government TPOC the status/completion of new employee SOFETOPS in-processing and fielding all program Human Resources inquiries, focusing on stakeholder relationships and conflict resolution.
Meetings and Training: Attending all TDP Planning sessions, Kickoff meetings, SOFETOPS Staff meetings, and program and division growth meetings. Mentoring and training all personnel on NEXUS of LCAT/SOC-ID/PLC and 362, with emphasis on accurate staffing and resource profiling.
Monthly Deliverables: Submitting monthly program Personnel Staffing deliverables, focusing on Performance Management and mentoring.
HR/Day-One Coordinator Responsibilities: Authoring and sending individual welcome letters to all new hire personnel, ensuring clear expectations and responsive deliverables.
Program Management Office (PMO) Support:
- Collaborate with Project Managers to manage day-to-day activities within the PMO.
- Reduce employee turnover by maintaining a pulse on new hires and addressing their needs proactively and minimizing risk
- Work with Agency POCs to ensure new hires and sub-employees have the necessary mission accounts and access.
- Liaison with Agency and sub contacts to monitor performance expectations and contributions.
- Serve as a focal point for CACI leaders working off-site, helping them complete business processes and answer company actions promptly.
Qualifications:
Required:
- University Degree (BA/BS) or equivalent experience and 7+ years of related work experience.
- Strong organizational, written, and verbal communication skills.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), SharePoint, MS Teams, and database systems.
- Ability to manage multiple priorities simultaneously in a high-tempo environment.
- Strong interpersonal skills, conflict resolution ability, and discretion in handling sensitive matters.
- Ability to achieve a DoD Secret Security Clearance.
Desired:
- Experience supporting contracts or programs of a similar size and scope.
- Experience working with Project-based tasks and demonstrated experience supporting rapidly evolving operations.
What You Can Expect:
A culture of integrity.
At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.
An environment of trust.
CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
A focus on continuous growth.
Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.
Pay Range:
There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.
Since this position can be worked in more than one location, the range shown is the national average for the position.
The proposed salary range for this position is:
$68,400-$143,700CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.