Accounts Payable Specialist

Privia Health is seeking an Accounts Payable (AP) Specialist to support our growing financial operations. In this role, you will play an integral part in managing full-cycle accounts payable, ensuring accurate and timely disbursements to vendors.

Primary Job Duties:

• Invoice & Payment Processing

  • Review, code, and process high-volume multi-entity vendor invoices in the AP system, ensuring payments are processed timely and accurately.

  • Code invoices based on specific allocation rules for multi-site healthcare providers.

• Vendor Management

  • Serve as a primary point of contact for vendor payment inquiries, statement reconciliations, and billing disputes.

  • Build and foster strong, collaborative relationships with key vendors through clear, responsive communication.

  • Maintain up-to-date vendor records, including collecting and validating W-9 forms, tax identification, and direct deposit details (1099 compliance).

  • Monitor vendor payment terms and discounts closely to ensure timely payments.

  • Track and maintain a schedule of recurring and routine vendor disbursements to guarantee prompt processing and payment

• Interdepartmental Coordination & Workflow Management

  • Partner closely with internal department leads to ensure invoices are submitted, reviewed, and approved in a timely manner.

  • Proactively follow up on unapproved invoices, resolve approval delays, and instruct internal teams regarding corporate expense submission policies and documentation standards.

• Internal Controls & Compliance

  • Adhere to AP procedures and policies, including controls to ensure invoices are fully captured, properly entered, reviewed and approved by responsible parties prior to payment in Concur.

• Reconciliation & Financial Close

  • Perform monthly AP account reconciliations, identifying and resolving any discrepancies.

  • Assist the accounting team with month-end and year-end close activities, including ensuring all invoices are entered for the month, supporting the accrual process, and AP aging analysis.

• Special Projects

  • Support leadership on ad-hoc finance projects, AP automation initiatives, vendor system integrations, and process optimization efforts as needed.