Vendor Management Coordinator

Work Schedule

Environmental Conditions

Job Description

As part of our PPD clinical research team, you’ll have the opportunity to support groundbreaking studies that make a real difference in patients’ lives.

Position Summary
As Vendor Management Coordinator you will act as a liaison and support to the local team in all areas of clinical supplies lifecycle (i.e., receipt, storage & handling, shipment & delivery, return & and accountability, destruction coordination) for assigned studies.

Position Requirements 

• Executes the day-to-day operations of the study drug, comparators and ancillaries' management.
• Coordinates with vendors and assists with managing vendors when clinical supplies services are required to be outsourced.
• Ensures all activities are executed in compliance with company good practices and client requirements.
• Completes ongoing training on new regulations concerning clinical supplies and GxP activities.
• Participates in and supports department project teams, including development clinical supply strategy.
• Asks for quotations to vendors and verify them against what was required by internal clients.
• Interacts with other groups and departments to get approvals and revisions over budgets.
• Follows the Global procedures and internal agreement to place a Purchase Order.
• Participates in the GCS mini team meetings, providing insight about vendors processes and procedures, costs, timeline, requirements and deliverable.
• Connect and manage the vendors selected for services.
• Keeps control and oversight on the POs and services performed by vendors, following up on distribution plan, SIV dates, right products to be delivered.
• Provides monthly metrics of the studies allocated.

Education

• Bachelor's degree or diploma or equivalent and relevant formal academic / vocational qualification

Experience

• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 4 years).

Knowledge, Skills and Abilities:

• Advanced English and excellent communication skills both written and verbal
• Strong attention to detail
• Adaptive to changes
• Ability to utilize proper channels of communications to voice concerns and suggestions
• Strong computer skills (Microsoft Word, Excel, Power Point, Internet Explorer), including keyboarding skills
• Capable of working in a team environment as well as work independently with direct supervision

Working Environment:
Thermo Fisher Scientific values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:

• Work is performed in an office environment with exposure to electrical equipment.
• Frequently stationary for 2-4 hours per day.
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
• Regular mobility required.
• Occasional crouching, stooping, bending and twisting of upper body and neck.
• Moderate to heavy lifting and carrying (or otherwise moves) objects with a maximum lift of 15-30 lbs.
• Ability to access and use a variety of computer software developed both in-house and off-the-shelf.
• Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.
• May interact with others, relating and gathering sensitive information. Interaction includes diverse groups.
• Works with guidance or reliance on oral or written instructions from management. May require periods of intense concentration.