Hey Jane is the first and largest virtual medication abortion provider in the US — we've cared for roughly 150,000 patients across 23+ states, and we're growing fast into Medicaid, new states, and new care channels. As we scale, our clinical team needs a reliable, dedicated engine behind the schedule, coverage, and day-to-day operations that keep care running smoothly.
As our Clinical Operations Specialist, you'll own that engine: the clinical schedule, coverage, and day-to-day operational coordination across every state we operate in. You'll work closely with our Clinical Operations Senior Manager and be a close, trusted partner to the clinic managers running patient care. You will be helping build the operational backbone of a brand-new team as we grow.
This is a great fit if you love owning a process end-to-end and being the person people can count on to keep things running. You're an early hire on Clinical Operations at Hey Jane, with real room to shape how this role and department grows.
You are
2+ years of experience in clinical operations, healthcare administration, or a similar operational/coordination role
Highly organized, with a knack for tracking multiple moving pieces at once: schedules, PTO requests, call-outs, vendor setups
Someone who's comfortable owning a recurring, detail-heavy operational process
Detail-oriented and accountable: you catch issues early and take ownership of your work
A natural partner: you build trust easily with clinic managers and cross-functional partners and keep them proactively in the loop
Energized by the operational and logistical side of healthcare
Calm in the face of complexity: we operate across 24+ states, each with its own licensing and coverage rules, and you bring confidence and clarity to that kind of scale
Comfortable learning and working across scheduling, EHR, and lab-vendor systems (e.g., Elation, Quest, sync visit platforms)
Excited to help build and refine processes as a new team and role take shape
You will
Own the clinical schedule build on its 8-week cycle, plus the ongoing work between builds: processing call-outs, tracking future PTO requests, and keeping coverage solid across every state we operate in
Own sync visit configuration — provider availability and appointment slots, covering both standard scheduling and ad hoc updates like call-outs
Review and approve clinical payroll (base hours, additional time, differentials) on a clean recurring cadence
Support day-to-day operational escalations within a playbook our Senior Manager builds
Support new-hire onboarding logistics and vendor configuration for clinical hires (Elation, Quest, and similar systems)
Help organize our Operations On-Call rotation schedule
Details
Compensation: $75,000 + standard equity
Work location: Fully remote work environment
Unlimited PTO
Insurance benefits: Health insurance plans through UHC (medical) and Guardian (dental and vision), including HSA and FSA plans
Annual professional development stipend
At Hey Jane, we work towards the vision of having equitable healthcare, changing the status quo, and rebuilding the way people experience healthcare—and bring that same vision to our workplace. We’re an equal opportunity employer committed to building an inclusive environment, and encourage all applicants from every background and life experience.
