Member of Executive Office, Executive Administrative Assistant

Own and proactively manage complex calendars for multiple senior executives, scheduling meetings across multiple time zones (and countries), and ensuring optimal time management.

Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa requirements, while ensuring cost-effectiveness and adherence to company policy.

Process and manage expense reports accurately and efficiently, ensuring compliance with company guidelines.

Provide general administrative support to the team as required, including document management and correspondence - as well as deck preparation for presentations.

Provide logistical support for team offsites and special events, assisting with planning, venue coordination/sourcing, vendor management, materials preparation, attendee coordination, and on-site support as needed. Serve as a secondary point person for overall offsite coordination.

Support the planning and execution of NYC-based events (if local to NYC).

Exceptional organizational and time-management skills with a keen attention to detail with the ability to adapt to changing priorities and handle ambiguity.

Monitor project timelines, milestones, and deliverables to ensure timely completion.

Assist in the planning, execution, and tracking of strategic initiatives and projects led by our Executives.

Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.

Ability to handle confidential information with discretion.

Support the alignment of goals, objectives, and initiatives across the three different departments you will be supporting.

Coordinate meetings, workshops, and presentations involving cross-functional teams.

Serve as a liaison between your executives and various departments, facilitating communication and collaboration while being able to relay the right tone.

Coordinate with internal and external stakeholders to prioritize and schedule engagements effectively.

Strategic mindset with the capacity to think critically and contribute innovative ideas.

Passionate about impact: exudes positive energy while not shunning areas of opportunity. Strong work ethic.

Proven experience as an executive assistant to multiple C-level executives or similar senior leadership roles, preferably in a fast-paced environment like investment management, consulting, financial services, fintech, or a technology startup.

Strong proficiency in calendar management (effectively managing executive calendars that are both market-facing and internal for a later stage private company), travel coordination (domestic and international), and expense reporting software.

Proactive problem-solving skills, a "can-do" attitude, and the ability to understand nuance and exercise judgment.

Comfortable working independently and as part of a team; ability to work autonomously.

Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Google Slides) for slide deck creation, data analysis, and document preparation.

Excellent mastery of tools and systems (e.g., Slack, Notion).

Experience supporting event or offsite logistics.

Experience in project management and cross-functional coordination.

Based on the East Coast, with proximity to NYC preferred.