Specialist, Meeting Services -- Pharmaceutical Congress/Conference
When our values align, there's no limit to what we can achieve.
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.
Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.
🎯 An Exciting Opportunity in Congress & Event Management
Parexel, a leading Clinical Research Organization, is seeking an experienced Specialist, Meeting Services to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world-class events in fast-paced, client-focused environments, we want to hear from you.
📌 About the Role
You'll lead all aspects of congress management—from planning through post-event analysis—managing high-profile international meetings, delegate logistics, venue coordination, and on-site execution. You'll work with prestigious clients, ensure exceptional quality and on-time delivery within budget, and maintain compliance with pharmaceutical industry standards.
🔑 Key Responsibilities
Congress & Event Management
- Lead congress delivery across all operational phases
- Oversee delegate travel and international meeting logistics
- Conduct site visits and manage on-site delivery
- Recommend venues and ensure compliance with industry guidelines
Project Execution
- Lead project planning and maintain oversight of deliverables
- Manage supplier communication and resolve issues proactively
- Meet tight deadlines and provide quality control guidance
Client Relationship Management
- Manage client expectations and scope changes
- Attend and lead client meetings and provide regular status updates
- Identify opportunities for follow-on business
Finance & Budget Management
- Ensure accurate project scoping and budget management
- Monitor profitability and financial compliance
- Communicate cost implications to management
Specialized Knowledge
- Maintain expertise in virtual meeting platforms and registration tools
- Stay current on industry knowledge, SOPs, and supplier landscape
- Work with minimal supervision and provide cover for Senior Specialist
✅ Essential Requirements
Congress & Event Management Experience (REQUIRED)
- Proven conference and event organization experience
- Relevant experience in pharmaceutical, clinical research, or healthcare
- Demonstrated ability to manage meetings on time with high quality
- Strong understanding of international congress logistics
Core Skills & Competencies
- Client-focused approach with professional communication skills
- Strong problem-solving and organizational abilities
- Technical expertise in meeting management tools and registration software
- Proficiency with Word, Excel, and PowerPoint
- Flexible attitude and willingness to work in matrix environments
Professional Competencies: Client Focus • Integrity • Teamwork • Results Orientation • Business Analysis • Communication • Influencing • Networking • Problem-Solving • Self-Confidence
Education
Bachelor's Degree (REQUIRED)
🌟 Why Join Parexel's Meeting Services Team?
- Lead complex, high-profile projects in clinical research and pharma
- Work with prestigious international clients
- Develop expertise in a specialized, growing field
- Collaborate with talented colleagues across Account Management and Operations
- Make real impact on critical industry events
🚀 Ready to Make Your Mark?
If you have the congress management experience we're looking for, and you're excited about leading high-impact meeting projects at Parexel, apply now and join a team that values expertise, professionalism, and excellence.
Parexel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.