Sponsored Programs Administrator, GMMC, FT, Day, Remote

Inspire health. Serve with compassion. Be the difference.

Job Summary

Responsible for the management and oversight of assigned sponsored programs during the award life cycle. Responsible for project financial administration, billing and collection, reporting, closeout, and audits. Provides high-level customer service to Principal Investigator (PI) and their delegates while serving as the primary liaison with the sponsor. Serves as central research administration subject matter expert on financial administration, related sponsor and institutional policies, and standard operating procedures to ensure compliance.

Remote work may be considered for this position.

Essential Functions

• All team members are expected to be knowledgeable and compliant with Prisma Health's purpose:  Inspire health.  Serve with compassion.  Be the difference.

• Completes account setup, modification, and notification to PIs and their delegates

• Monitors sponsored programs budgets, invoices, POs, subawards and cost share for allowability and compliance with institutional policies and sponsor terms and conditions

• Initiates sponsor required prior approvals (e.g. budget revisions, carryforward requests, no cost extensions, etc.)

• Provides guidance and oversight to PIs and their delegates

• Analyzes and resolves problems related to administration and financial compliance and availability of funds

• Serves as primary liaison with sponsor

• Prepares and submits invoices to sponsors

• Supports central research billing and application of internal allocations

• Utilizes federal, state, and other sponsor portals to submit payment requests

• Maintains supporting documentation for payments applied to sponsored programs

• Manages milestone billing and payment processes by working closely with PI and departmental teams

• Manages receivables and payments on sponsored programs including the collection of overdue payments

• Manages the refund and residual balance process

• Prepares and submits sponsor reporting requirements

• Utilizes federal, state, and other sponsor portals to submit reporting requirements

• Maintains documentation and project files that accurately represent and support project activity and expenses

• Ensures timely closeout of projects to the defined standard

• Provides documentation in response to internal and external audit requests

• Performs other duties as assigned.

Supervisory/Management Responsibilities

• This is a non-management job that will report to a supervisor, manager, director, or executive.

Minimum Requirements

• Education - Bachelor's degree. Accounting, Finance, Business or related field study preferred.

• Experience - Two (2) years related experience. Experience in research administration to include post-award services and an understanding of Uniform Guidance requirements preferred.

In Lieu Of

• In lieu of education and experience noted above, an equivalent combination of work/academic experience may be considered (i.e., Master's degree OR Associate degree and four years of related experience OR six years of related experience).

Required Certifications, Registrations, Licenses

• NA

Knowledge, Skills and Abilities

• Computer skills (spreadsheets, word processing)

• Mathematical skills

• Ability to communicate clearly with a variety of audiences to include clinicians and staff, sponsors, collaborators at other academic institutions, and departments. Uses oral, written, and interpersonal communication skills to be successful in position. 

• Ability to effectively and efficiently meets the needs of customers, providing high quality professional services while seeking ways to improve operations through innovation.

• Ability to identify issues, seek solutions, and effectively solves problems.

Work Shift

Day (United States of America)

Location

Greenville Memorial Med Campus

Facility

7004 Academics

Department

70048919 Research Services - Sponsored Programs

Share your talent with us! Our vision is simple: to transform healthcare for the benefits of the communities we serve. The transformation of healthcare requires talented individuals in every role here at Prisma Health.